groundie

Job management for tree firms and trades.

Quotes, jobs, crews, safety and invoicing — in one app that keeps working when the signal doesn't.

See pricing Have a look at it

Groundie is still being built. It is being let out to a few tree firms at a time.

Work moves left to right

Quote it, book it, invoice it. The same document carries through, so nothing gets typed twice.

Quote

Write it in the evening. Print it or send it.

Job

Pencilled in, contacted, booked. Crew and gear attached.

Invoice

Convert the quote. The tax rate is frozen onto the document.

Quotes and invoices

Tax handled for New Zealand, Australia, the UK and Canada. Reprint a two-year-old invoice and it still shows what was actually charged.

Jobs and the board

Pencil work in, ring round, book it. A job stays off the crew's phones until it is booked, and you can see who is short-handed while there is still time to do something about it.

Crews

Who goes out together, in what, with what gear.

Safety

Hazard register, SWMS, toolbox talks, personal prestarts and incidents. A toolbox talk can be signed by everyone on site, including people with no account.

Photos

Photos on quotes, jobs and invoices. Against the whole job, or against the one line that describes the tree.

Timesheets, gear and reports

Hours against the day, gear against the crew, and reports when you want to know where the week went.

Three things nobody else does

Most job software is an invoicing system with jobs bolted on. This one was built the other way round.

01

Prices stay off the job sheet

Your crew sign in on their own phones, and what they get has nothing on it about what the customer is paying or what anyone earns. Job sheets carry no money fields at all, and the records that do hold money are ones a worker's account cannot read. It is not a hidden column.

02

A new crew member, working in two minutes

A short code, printed once and handed over. They open the app, press I have a code, and type it in. No email address, no invitation to chase, nothing to set up. Made for casuals and contractors.

03

Offline first, properly

Everything saves to the phone first and goes up to the server afterwards, not the other way round. A hazard ID filled in at the bottom of a gully with twenty photos is safe with no signal.

Have a look at it

Real screenshots, not mockups. The firm is made up — a Tauranga tree outfit with fourteen clients, a fortnight of work done and a fortnight booked in.

A Groundie quote for Hillcrest School: two lines of tree work with prices, subtotal, GST and total, beside a list of thirty-seven quotes marked sent, accepted or expired.
A quote. Priced by the line, GST worked out at the total rather than per line, and a button to turn it into a job sheet once the client says yes.
The Groundie week view: agreed work waiting on the left to be dragged onto a day, six jobs booked across the week with the crew and hours on each, a bar showing how full each day is, and warnings that Crew B is over hours and the chipper is booked to two crews at once.
The week. Work that is agreed but has no day yet waits on the left until you drag it onto one. Hours land against the crew that is doing them, and it tells you when a day is over — or when the chipper has been promised to two crews at once.
The same Hillcrest School work as a job sheet: site address, who is on it, a hazard ID warning, an arrived-on-site button and the work to do. No prices appear anywhere on the screen.
The same work, as the crew sees it. Client, address, who is on it, whether a hazard ID is needed, and one button for arriving on site. Look for a dollar sign — there isn't one.
Groundie in site mode on a phone: today's jobs as large cards, each with the client, the address, the work, a hazard ID warning, and big Call, Navigate, Hazard ID, Photos and Start buttons.

Site mode, for the groundie at the gate

The app has a lot in it. Somebody standing at a gate at half seven needs about six things, and none of them are on the same screen as each other — every one is a tap and a decision, in the rain, with gloves on.

So there is a mode that folds the whole thing into one page: what has to be done before you start, today's jobs, and the clock. No tabs, no lists, no filters. One press at the top of the screen brings you in and out of it.

It adds no new records and no new rules. It is the same work, reached in fewer taps.

demo.groundie.co.nz

A demo you can click around in isn't up yet. It needs a copy of the app with the door open and this same sample firm loaded in.

Open the demo

Pricing

Three plans, and not one of them charges you per head. Being billed for putting another pair of hands on a job is a strange way to run it.

Solo

One person, working on their own.

TBA

per month

  • Quotes, invoices and clients
  • Jobs, job sheets and photos
  • Hazard IDs and safety records
  • Synced, and backed up off your phone
Open the app

Crew

One crew, on their own phones.

TBA

per month, per firm

  • Everything in Solo
  • As many people on the crew as you like
  • Sign-in codes, so nobody needs an email address
  • Timesheets, leave and toolbox talks
Get set up

Multi Crew

Several crews, and the week to run them.

TBA

per month, per firm

  • Everything in Crew
  • Up to ten crews, each with its own gear and truck
  • Still no limit on people, on any of them
  • The week board — drag work onto a day and a crew
  • Warnings when gear is double-booked or a day is over
Get set up

The numbers are not settled yet. The shape is: one price for somebody working alone, one for a firm with a crew, one for a firm running several — and nothing per head on any of them. When there is a figure it will be on this page before it is on an invoice.

Ten crews is the ceiling, and a crew you have finished with can be made inactive rather than deleted — inactive ones do not count, and nothing of theirs is lost. Beyond ten is a bigger conversation than a web page. Get in touch.